Freedom of Information

Freedom of Information Act

Information available from Newborough Parish Council under the
model publication scheme for The Freedom of Information Act

Information to be published

How the information can be obtained

Cost

Progress
10-15

Class1 – Who we are and what we do
Who’s who on the Council and its Committees Website
Hardcopy
Free
£0.10 per sheet
On website
Contact details for Parish Clerk and Council members Website
Hardcopy
Free
£0.10 per sheet
On website
Location of main Council office and accessibility details Website
Hardcopy
Free
£0.10 per sheet
On website
Staffing structure Hardcopy £0.10 per sheet Available
Class 2 – What we spend and how we spend it

Current and previous financial year as a minimum

Website
Hardcopy
Free
£0.10 per sheet
Available
Annual return form and report by auditor Website

Hardcopy

Free

£0.10 per sheet

Available
Finalised budget Hardcopy £0.10 per sheet Available
Precept Website
Hardcopy
Free
£0.10 per sheet
Available
Borrowing Approval letter Not applicable
Financial Standing Orders and Regulations Hardcopy £0.10 per sheet Available
Grants given and received Website
Hardcopy
Free
£0.10 per sheet
Available
List of current contracts awarded and value of contract Hardcopy £0.10 per sheet Available
Members’ allowances and expenses Hardcopy £0.10 per sheet Available
Class 3 – What our priorities are and how we are doing
(Strategies and plans, performance indicators, audits, inspections and reviews)
(hard copy or website)
Parish Plan (current and previous year as a minimum)
Annual Report to Parish or Community Meeting (current and previous year as a minimum) Website
Hardcopy
Free
£0.10 per sheet
Available
Quality status Website
Hardcopy
Free
£0.10 per sheet
Available
Local charters drawn up in accordance with DCLG guidelines Not applicable
Class 4 – How we make decisions
Current and previous council year as a minimum
Timetable of meetings (Council, any committee/sub-committee meetings and parish meetings) Website
Hardcopy
Free
£0.10 per sheet
Available
Agendas of meetings (as above) Website
Hardcopy
Free
£0.10 per sheet
Available
Minutes of meetings (as above) – nb this will exclude information that is properly regarded as private to the meeting. Website
Hardcopy
Free
£0.10 per sheet
On website
Reports presented to council meetings – nb this will exclude information that is properly regarded as private to the meeting. Website
Hardcopy
Free
£0.10 per sheet
Available
Responses to consultation papers Website
Hardcopy
Free
£0.10 per sheet
Available
Responses to planning applications Website
Hardcopy
Free
£0.10 per sheet
Available
Bye-laws Not applicable
Class 5 – Our policies and procedures
(Current written protocols, policies and procedures for delivering our services and responsibilities). Current information only
Policies and procedures for the conduct of council business:
Procedural standing orders Hardcopy £0.10 per sheet Available
Committee and sub-committee terms of reference
Delegated authority in respect of officers Hardcopy £0.10 per sheet Available
Code of Conduct – section 12(2) of the Code of Conduct Act Hardcopy Free
£0.10 per sheet
Available
Policy statements Hardcopy £0.10 per sheet  Available
Policies and procedures for the provision of services and about the employment of staff:

Internal policies relating to the delivery of services
Equality and diversity policy
Health and safety policy
Recruitment policies (including current vacancies)
Policies and procedures for handling requests for information
Complaints procedures (including those covering requests for information and operating the publication scheme)

Hardcopy Available
Information security policy Hardcopy Available
Records management policies (records retention, destruction and archive) Hardcopy Available
Data protection policies Hardcopy Available
Schedule of charges )for the publication of information) Hardcopy £0.10 per sheet Available
Class 6 – Lists and Registers

Currently maintained lists and registers only

Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice)
Assets Register Hardcopy £0.10 per sheet Available
Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by parish councils)
Register of members’ interests Hardcopy £0.10 per sheet Available
Register of gifts and hospitality Hardcopy £0.10 per sheet Available
Class 7 – The services we offer
(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses)Current information only
Allotments Website
Hardcopy
Free
£0.10 per sheet
On website
Burial grounds and closed churchyards Website
Hardcopy
Free
£0.10 per sheet
Available
Community centres and village halls Website
Hardcopy
Free
£0.10 per sheet
Available
Parks, playing fields and recreational facilities
Seating, litter bins, clocks, memorials and lighting
Bus shelters
Markets Not Applicable
Public conveniences Not Applicable
Agency agreements
A summary of services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees) Website
Hardcopy
Free
£0.10 per sheet
Available

Contact details:
Mrs E. Tajer, Clerk to Newborough Parish Council, email: tpcouncil@btinternet.com
SCHEDULE OF CHARGES
This describes how the charges have been arrived at and are published as part of the guide.

TYPE OF CHARGE DESCRIPTION BASIS OF CHARGE
Disbursement cost Photocopying @ £0.10p per sheet (black & white) Actual cost
Postage Actual cost of Royal Mail standard 2nd class
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